Overview
The Philanthropy Assistant provides essential support, focusing on administrative tasks that ensure the smooth operation and coordination of specific program, projects, and initiatives. This role requires organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The position may report to more than one (1) direct supervisor.Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Primary Duties and Responsibilities:
• Administrative Support: Assist with day-to-day administrative tasks, including but not limited to, managing calendars, scheduling meetings, travel arrangements, mail management, and preparing meeting materials.
• Data Management: Maintain and update organizational and management systems and databases, ensuring accuracy and confidentiality of information. Assist in generating reports as needed.
• Communication: Prepare and edit correspondence, documents, reports, and presentations. Provide timely email and phone communication with internal and external stakeholders.
• Financial Support: May include, but not limited to, P-card review and reconciliation, expense reimbursement processing. May assist with preparing donor acknowledgement and correspondence.
• Event Support: May contribute to the logistical planning and execution of meetings, events and programs.
• Collaboration: May collaborate with colleagues on team-wide or Division-wide ad-hoc projects and initiatives.
• Other duties as assigned.
Knowledge, Skills and Abilities:
• Communication: Good written and verbal communication skills.
• Customer Service Orientation: Customer service skills and the ability to interact professionally with peers, leadership, donors and external contacts.
• Organization: Ability to organize, prioritize, and follow-through on a variety of projects under the close supervision of a manager. Good attention to detail with ability to perform and complete tasks with accuracy.
• Problem-Solving: Must possess the ability to identify issues and proactively work to resolve problems.
• Confidentiality: Ability to maintain discretion and handle confidential information with care.
• Computer Literacy: Basic knowledge of Microsoft Office Suite.
Minimum Job
With a career at Dana-Farber Cancer Institute, you play an important role in helping to fulfill our mission and ultimate goal: the eradication of cancer and related diseases. We are ranked as one of the nation's best midsize employers and offer exciting jobs and careers to match your skills, interests, and passions.
The mission of Dana-Farber Cancer Institute is to provide expert, compassionate care to children and adults with cancer while advancing the understanding, diagnosis, treatment, cure, and prevention of cancer and related diseases.
As an affiliate of Harvard Medical School and a Comprehensive Cancer Center designated by the National Cancer Institute, the Institute also provides training for new generations of physicians and scientists, designs programs that promote public health particularly among high-risk and underserved populations, and disseminates innovative patient therapies and scientific discoveries to our target community across the United States and throughout the world.
